Program offers interaction between user and machine through a dialogue.
State-of-the-art speech interface makes Speereo™ Voice Organizer perfect for keeping things perfectly planned while out of office.
Keep track of your current agenda, save time and organize your day.
Send voice e-mails and voice-dial your contacts.
Multiple Pocket PC’s Best Software Finalist, Speereo™ Voice Organizer will definitely surpass your expectations.


Corporate Edition can be optionally upgraded with downloadable personal secretary - Sapie.
Sapie Skin for Speereo™ Voice Organizer is an artificial character with its own looks and manner of speech.
Speereo™ Voice Organizer combines features of three Speereo™ products:
• Speereo™ Voice Reminder
Voice Reminder features quick agenda planning via 3 easy steps of voice data input including Appointments, Events and Meetings.
• Speereo™ Voice Contact
Voice Contact allows to record contact information and find person by name, company or city.
Voice dialing available.
• Speereo™ Voice Mailer
Voice Mailer offers almost unlimited length of audio message due to very small size of file.
Interface & Technology
• Voice Navigation through logically structured interface
• Easy one-button operation
• All data is stored in device memory, so no need to call out and pay subscription fee
• Speereo™ Speech Recognition technology offers 100% speaker - independency from any user's accent
• Unique high compression recording algorithm with 2 voice compression modes
• Unlimited voice comment additions
• Desktop PC Synchronization.

SVO. Getting Started
Version 3.11
SPEEREO™ VOICE ORGANIZER
Copyright © 1998-2008 Speereo™ Software UK
Table of Context
Brief Overview
Establishing Dialogue with Speereo™ Voice Organizer
Remind Me
Create New Appointment
Create New Event
Create New Meeting
Create New Contact
Create New Task
Create New E-Mail
Speereo™ Voice Organizer for Smartphone owners (w/o Touchscreen)
Brief Overview
Speereo™ Voice Operated Organizer is a voice-operated program for mobile gadgets created at the Speereo™
Labs. It’s designed to fulfill the standard secretarial duties: managing your time, working with your conta cts,
arranging phone calls, organizing mail, etc. This program is designed to be used both in PPC and
Smartphones (with and without sensitive screens). Majority of the following description of how -to-use SVO is
for touch-screen gadgets, while details for no-touch screen devices are minor and are described down to the
end of this distributive.
Speereo™ Voice Organizer (SVO) is created to simplify communication between a user and his or her Mobile
Device. Majority of commands are voice operated, although Speereo ™ Software UK kept the option to
duplicate all commands with stylus or Soft Keys (for Smartphone owners).
SVO has of the following voice operated basic commands:
 Remind Me
 Create New Appointment
 Create New Event
 Create New Meeting
 Create New Contact
 Create New Task
 Create New E-Mail
SVO. Getting Started
ESTABLISHING DIALOGUE WITH SVO
Close all other programs you were working with.
NOTE: Press and hold RECORD button, while speaking. Make sure you see a microphone icon on the
bottom right corner.
SVO needs some time to think and give you an answer, so allow it up to one second to get ready for
recording. Speak your usual way, no need to slow down. Also know, that SVO is taught to understand certain
common commands, which are set and limited. Make sure you tune your microphone volume up to about 80%
of the maximum allowed position. This will let Speereo ™ Voice Organizer to hear you better and serve you
the most.
When you are just starting SVO or at any other point of using it, you may assign any button to be a
RECORD BUTTON.
To do this click on ,
choose GENERAL and then SET UP BUTTONS.
Buttons 1-5 match the buttons on your PDA or Smartphone.
This option is available so you would feel comfortable when operating the Organizer.
Pick up the button from the list and choose action option.
If you are not sure which key is programmed to do what, select . Press on
the button you want to use as the RECORD one and there you go.
Previously assigned functions of buttons during installation of SVO are deactivated.
If you are lost just ask SVO: “WHAT CAN I SAY?” and it will give you a hint.
This reminder is active at pretty much all the screens. It provides many useful commands
for you.
Speereo™ Voice Organizer is your electronic secretary. As all human secretaries, it is
there to remind you of your upcoming schedule, so record your Appointme nt, Meeting or
Event at the time you wish to be reminded off. Actual time of the Appointment, Meeting
or Event you may record in the Voice Format, which will be attached to the reminder.
Practice shows that this is the most convenient way to organize yours elf in business and
private life!
Start up Speereo™ Voice Organizer
Go to SVO program and open it up.
Choose one of the following:
REMIND ME; CREATE NEW APPOINTMENT; CREATE NEW EVENT; CREATE NEW MEETING;
CREATE NEW CONTACT; CREATE NEW TASK or CREATE NEW E-MAIL.
These are the basic commands you need to memorize.
All the commands above you may find in the bottom left corner of your screen if you click on
So, wherever you are if you can see that icon, you may initiate basic commands. After you are done entering
new information SVO will take you to the upper level of program. This level allows you to see these tabs
and to run basic commands from there as well.
Let’s test SVO on a simple example.
This will help you to begin actively use the program ev en today.
First, let us describe the unique option you may use for pretty much every type of
scheduling you will ever need. Just make sure you are on the Appointment screen.
For an average person it does not matter much that there is a difference betwee n
appointment and meeting. Down the list we will describe you in details this difference,
but now we want you to enjoy the fun part of SVO. So, to save time on choosing
between Appointment, Meeting, or Task just use REMIND ME command.
Remind Me
In order to create a reminder, please follow 3 simple steps:
1) Select the required day in the calendar.
2) Select the appropriate time.
3) Enter the comment you want.
If you like to view the recorded appointment, click on this icon in the upper right corner of the screen
and it will take you to the complete day arrangement schedule.
This dark-red microphone indicates you have a voice message. To listen to it - just click on to. The program
will play the message instantly and keep the dark -red color active to allow you to listen through it at any time
later.
CREATE NEW APPOINTMENT
Appointment – it is a short-term engagement, usually for couple of hours. It may be of a business or
personal relation.
The fastest and most efficient way to set up a reminder for an appointment is to verbally enter date and time.
Also you may dictate comments in order to better prepare yourself for the appointment. And that is all what
SVO will ask you to do! There is no need to perform any other manipulations as you may got used to do with
your old Organizers - they were wasting your time more than saving it.
The shortcut to create an Appointment is to highlight the desired time and click on the red arrow
pointed to the right (it is on the bottom of the Navigation Tool Bar), SVO will open up for you the “Enter
Comment Section”.
Recorded date and time is the actual time the program will give you a reminder of the upcoming
appointment and everything you have entered in as comments will be played to you at the same t ime. So,
basically you, living in TODAY, is referring to yourself, living in TOMORROW.
There is one more unique advantage of SVO: you no longer have to limit yourself within the allowed
length of recording– say all you think is necessary or you just feel like saying. This is way much easier then
punching in the text with stylus! Option to enter a text reminder is a way to pay tribute to the tradition and
disadvantage of RAM’s system. With this unique technology, developed by Speereo ™, voice files are so
compressed that they require less memory than before! You don’t need to be careful with your PC’s or
Smartphone’s memory volume anymore.
Say: “CREATE NEW APPOINTMENT”
Then follow the same steps as described above in the “REMIND ME” command.
After you enter comments SVO will offer you to select appointment type you
wish to attend to. It will ask you: “CHOOSE THE TYPE OF APPOINTMENT”. We
colleted different types of possible appointments, the list is long and you may want to
read it through first.
Scroll down to the desired option for the appointment, highlight it, then say the
name, for example: “Lunch with” or “Business meeting”
Select the type for the Appointment and tell SVO to “Save” or go up or down
with the Hardware Keys and press Enter.
The program will mark your Appointment as “Lunch with”, if you choose that
option.
This is how it will look on the screen if you go to the Calendar view. (Please, reference
to REMIND ME command above)
Notice on the screen a microphone button . When it is in dark color that means you
have some comments in voice recorded format.
Note 1. Day Selection
You may also exercise these commands:
THIS MONDAY-THIS SUNDAY;
NEXT MONDAY-NEXT SUNDAY;
AFTER NEXT MONDAY- AFTER NEXT SUNDAY.
If your appointment is due on the other day then TODAY or
TOMORROW, you may select “ANOTHER DAY” command.
SVO will offer you a way to set your appointment for any DAY, MONTH
or YEAR.
Also, at this screen you may choose to schedule appointment at
Just say: ”ANOTHER DAY”
By pressing on the RECORD button briefly you may indicate day, month and year. After
that, please, confirm the date by saying: “CONFIRM DAY”
SVO will ask you for the time of your appointment and to record your message as on the
example above.
Note 2. SET UP YOUR TIME
For your convenience SVO is programmed to remember when exactly you morning, day and evening starts!
Just go to: → Calendar → View and Hours and program it the way you prefer.
Mark up your preferences.
Remember to save the changes.
Note 3. EDIT
Steps to Edit Reminder, Appointment, Meeting or Tasks are simila r.
Select the appointment you need to enter corrections in and just say: “EDIT
APPOINTMENT”
You may add, correct or leave as they were the following:
Start-End time
Notification
Occurrence
Status
Attendees and choose
Category Personal or Business
(This is extremely useful if you are a double agent or planning to spend time somewhere
else but in the office)
Remember, everything with this symbol at the beginning of the line is a voice command.
Please, save corrections.
Note 4. HOW TO REVIEW RECORDED MESSAGERS
Please, go to the Calendar.
Select the Date.
Open it up.
Choose one of the meetings or appointments you want to review.
If you see this dark microphone button this means you have a message. If
you do not see this icon, then there is no voice message recorded. To listen through it
scroll onto the selected item and press the icon or enter.
You may listen through all the messages with the dark microphone icon at the end of the
line anywhere in the program.
To check up your scheduled activities for any other day, just select the day and follow the instructions above.
Every morning when you turn on you PPC SVO will give you a REMINDER. Have a
look at the picture. You may click on DISMISS ALL, DISMISS or SNOOZE. Also, the
program will read you the first line, if you have a voice message recorded there. To
listen to all others just click on the dark microphone button .
CREATE NEW EVENT
Allow us to remind you what stands for event. EVENT is an all day engageme nt, so you may not pay
attention for anything else in your life but the event itself. No one doubts that you knew that; just it is nice
to have your memory kicked up a little. You also may use to CREATE NEW EVENT option if you only
have a certain day to complete something at any hour of the day (say, to pick up a frame for a picture at a
store). This is very convenient and easy just to record in Comments section “Store works till 8 p.m. picture
size is 8 X 12”. So, you can save yourself time by not figurin g out when exactly during the day it will be
more convenient to go to a store and weather it will work out with the rest of your schedule.
Tell SVO: “CREATE NEW EVENT”
It will talk back to you: “INPUT THE DATE OF NEW EVENT”
Tell it one of the list: ”Thi s Monday../Sunday” or some other date you can see on the
screen.
You will hear right away: “ANY COMMENTS?”
Tell the program all the necessary information you will need to be reminded of before
the event. Be aware, SVO has a good memory to remember e verything…
Just to please you, we put on the screen a reminder so you would
visually see, if you want, when the event will take place and that it would occupy you
for the whole day.
SVO will ask:
“WHAT EVENT SHOULD I REMIND YOU OF?”
Please, choose and say one type out of a long list
This is how a reminder will look on the screen when you turn on SVO.
CREATE NEW MEETING
From any screen press your favorite “RECORD” button
In a second, say basic command “CREATE NEW MEETING”
You will hear friendly voice: “WHO WILL ATTENTD?”
Choose people out of the contact list
Just scroll through the list by pressing on the lower part of the button on your PPC and
put a mark by pressing on the right side of the button in front of the per son’s name
Press to go to the next screen.
You will definitely want to enter the date.
SVO will not let you to forget it:”GIVE ME THE DATE”
it will ask.
Say the date, remember it may be something like “NEXT FRIDAY”
SVO goes: ”WHEN?”, meaning the time of the coming meeting.
Indicate the time, for example:”ELEVEN IN THE MORNIG”
or “FOUR FOURTY FIVE IN THE EVENING”
The program will request to: “ADD SPECIAL NOTES”
Dictate your notes as long as you need
Next, it wants to know “MEETING TYPE”.
The list is quite long; you may want to scroll down the bar
before choosing.
Select appropriate type “BUSINESS MEETING” or
“DINNER WITH”, or select any other.
Tell it: “SAVE”
That is all that will take you to create as many meetings for a day as you desire.
CREATE NEW CONTACT
Life on the go is stressful. You see a lot of people, many faces, too much information to keep in your
own head. Meeting new people, say at a conference, is wonderful. It is even more exciting to strike them by
the fact that you remember all of them the next day! And this is why you have Speereo ™ Voice Organizer.
Sure, you may have an unforgettable collection of business cards after each day of a 5 -days business
convention! After which you will have an unforgettable pleasure spending hours in your room trying to figure
out who, in the world, are they?! Or you may dictate all information with your personal comments from a
business card to SVO right on the spot and go to soci alize in a bar.
When you are ready, tell SVO: “CREATE NEW CONTACT”
Entering personal information has to be as fast and simple as it could possibly be. So,
remember to each time press “RECORD” button, and after a second, answer the following
requests:
INPUT LAST NAME
INPUT FIRST NAME
INPUT HOME PHONE
INPUT E-MAIL ADDRESS
INPUT COMPANY
INPUT JOB TITUL
Every time release the “RECORD” button when you are done to go to the next screen
Say: “SAVE CONTACT” after you have finished.
So you are done for the day. You have met many people and recorded all the worthy ones
fast.
Your screen will look like this.
To avoid the situation when you see on the screen “Contact 1” or “Contact 2” you may
manually enter the name of the contact, say Leila, at the v ery beginning of the CREATE
NEW CONTACT, and then record the message as usual.
Here is an example for you on the screen.
This is the best way not to get lost in all the voice recorded contacts you have entered. You
see the name of the Contact and all the information about the person is saved in the Voice
Recorded file. When you need to listen through the files, just click on the dark microphone
button.
In case you obtained new information about the already existing contact or some
information needs to be updated you may always edit the recorded file.
Select the contact you choose to correct.
Say: “EDIT“
On this screen you may enter any corrections of any length, at any time between the
recording sessions.
Notice, there are two types of microphone buttons here: this and this . They stand for:
file is either empty (blank icon), or there is a recorded message (dark icon).
When you see this combination of microphones it indicates that the program is ready
to work on corrections.
So, you may either voice record additional information about the contact or write down a
text. To call the keyboard up on the screen, click on to keyboard button on the right bottom
corner .
With the help of the on-screen keyboard transcribe recorded or additional information into a
text format. All the voice comments will remain.
Just tell SVO to SAVE CONTACT.
This is how it will be saved in your contact list.
At any time you may listen through the voice -recorded contact:
Manually SCROLL DOWN the ba r on the bottom of your PPC or use a joystick,
say: “OPEN CONTACT”, click on the button and enjoy
And later in a peaceful surrounding, when you have enough time to spend with Speereo ™
Voice Organizer, you may synchronize your PPC or your Smart Phone wit h your computer
and transcribe voice-recording file into text or have your real -life secretary do it for you.
Also, from here you can request SVO to DIAL somebody by saying: “DIAL PHONE
NUMBER”
CREATE NEW TASK
Note for our respective smartphone own ers: Please notice that the first step of Creating a New Task in
Smartphone Version differs from the step in PPC Version.
As you know we all have obligations in our life: something to start, continue or complete. Life goes
forward without a break. To make it go smooth and pleasant for you we prepared this part of the Program. It
will ask you for the very basic information you may need about a task. Later on you may go back and fine
tune each particular task or add additional information.
Just say: “CREATE NEW TASK”
In the area with the blinking cursor you read just one task out of the list below. This
icon on the screen shows that voice recognized commands are available.
The program will request to “DESCRIBE THE TASK”. Say: “BUSINESS TRIP”
or any other of your choice
Here you have a choice to either save the task and go to the “Dictate comments”
To go to the next screen, tell SVO to: “SAVE TASK” or stay longer in this field and enter
all the additional information regarding the task: Priority, Start/ Due Date and other.
As soon as you tell SVO to “Save task”, it will take you right away to the “DICTATE
COMMENTS” area.
We programmed SVO to go in this order so you will not waste time typing it step
by step in each dedicated field – you can always lean back on a comfortable sofa and do it
later. Your objective is to make quick notes and go to the next phase of a business day.
Here you may voice out all related information to the task:
time, place, some other personal notes…
Tell the program to SAVE
At the completion of CREATING NEW TASK the Organizer will show you the list of all
tasks. It will look like this.
For a very-very secret double agent, SVO may track and separate business from personal
tasks, as well as their active or complete d status
Tell it to SHOW ACTIVE TASKS or SORT BY SUBJECT or something else out of the
“What can I say” list.
Just ask the program: “What can I say?” and it’ll give all the possible voice commands
Have you ever thought that when you drive on a highway and see a billboard with a telephone number,
it is not safe to grab a stylus and try to punch in all these little letters and numbers on the PPC or Smartphone?
That you may miss an off ramp or not notice danger on the road, while your ey es are surfing (without much
success, though) on the screen? Your stylus may slip through the fingers on the floor? Oh, so many things
may happen! It is much faster, safer and fun to just tell Speereo ™ Voice Organizer some simple commands,
something like: “CREATE NEW TASK”, select the Title for it and start recording the number. Don’t you
think?
Note 1. HOW TO ADD ADDITIONAL VOICE COMMENTS
During a business rush time you may not remember all the information you need to enter as comments
to a TASK. SVO offers you a way to add voice notes at any time after the initial recording or after several
times of corrections.
Select the task you need to update by scrolling onto it, and click twice
Tell SVO to EDIT TASK
Say: “DELETE”
In a situation you need to completely delete recorded voice file, use DELETE command.
If you intend to add up some additional information to the already existing voice file –
use command ADDITIONAL COMMENT. All new information will be saved right at
the end of the previous sentenc e in the single file.
You will see cursor blinking in the COMMENTS FIELD. Just start saying your
correction
You can record additional comment to the already existing one. Just click on the
Microphone+ icon and dictate the comment.
After you are done, tell the program to SAVE it.
And you are all set. You may come back later to add or change you voice message again.
CREATE NEW E-MAIL
Communication is an essential tool of our everyday life. We created Speereo ™ Voice Organizer to make your
communication with the world fun.
As you got used to operate your stationary PC or Smartphone, we kept familiar structure
for SVO.
INBOX
OUTBOX
DRAFTS
SENT ITEMS
DELETED ITEMS
Speereo™ Voice Organizer is here to offer you a very convenient way of communication – sending
voice messages via e-mail format. It is easy and fun.
One of the biggest advantages of this program is a way to forget about writing and correcting typing
mistakes. You have other more important things in your life then these two. Also, opportuni ty to personally
present the message in your own voice is an unforgettable way to maintain communication. Imagine, you
want to express appreciation to you spouse for being there for you for the last 50 years, or just want to invite
your friend to a dinner party…People appreciate personal interest in their lives!
To initiate e-mail service you need to go to the right field and tell it to: “CREATE NEW E -MAIL”
HOW TO SEND E-MAIL
You will be asked: «WHO DO YOU WANT TO SEND THIS E -MAIL TO?”
You may select to send e-mail to either the latest person entered
(Contact will be shown on the screen). Click on the person and the letter template will be
created for you or chose somebody out of the list, then
Say: ”FIND CONTACT”
You will hear from it: “I’M RECORDING YOU”
Dictate the message after a second
You will notice that microphone button changed color from
to . This is an indication for you that you have successfully recorded voice
message.
To send your message, please tell SVO to SEND MAIL
To correct message, please tell it to CLEAR and record the message again
As soon as you hear from SVO: “MESSAGE IS GONE”, you may go to OUTBOX file
and verify. Click on and select
The screen will look like this one.
At the first synchronization of yo ur PPC with PC you will
be able to send and receive mail via Microsoft Outlook
Message will be sent instantly during the next connection session when you use a Smart
Phone (for details on this, please see you Smart Phone set ups)
HOW TO RECEIVE E-MAIL
Synchronize your PPC with PC and download messages. All the messages will go to
INBOX section. In regards to Smartphones, you will receive e -mails via WI-FI.
In INBOX you will be able to find the same messages, which you received through your
Microsoft Outlook
REPLY OR FORWARD E-MAIL
Scroll up or down to a message you wish to reply on to or forward to and highlight it
Say: “REPLY E-MAIL” or “FORWARD E-MAIL”
The Organizer is ready: “O.K. I AM RECORDING YOU”
Dictate your reply or a message
HOW TO DELETE E-MAIL
Choose the message you want to delete.
Highlight it by scrolling down the button on your PPC device.
Say to SVO: “DELETE E-MAIL MESSAGE”
It will ask you to confirm your intentions: “REALLY?”
Say: “YES” or “NO”
Here are some extra features, which Speereo™ Voice Organizer offers to you:
YOU MAY SELECT MAIL BY FOLDER, SELECT BY SENDER, SUBJECT OR RECEIVED DATE
The principal of these commands is simple:
Press “RECORD” button
Say: “SELECT BY SENDER/SUBJECT/ RECEIVED DATE”
Release “RECORD” button
The screen will smoothly change to the requested window.
Speereo™ Voice Organizer for Smartphone owners (w/o Touchscreen)
SVO can be installed either on PocketPC or on Smartphone without Touchscreen function. The
program uses standard Windows interface functions so the familiarization won’t be difficult. The only
difference between SVO for PocketPC and SVO for Smartphones is basic control elements. Everything else
remained the same as in PocketPC version.
SVO’s basic control elements are:
1) Soft-keys
Soft-keys are placed under the screen (SoftKey1 and SoftKey2) and they correspond to left and right menus in
the SVO’ main window. The left button opens “Create” menu (create contacts, tasks e.t.c.) and the right
button opens Settings menu. With the help of the right menu you can easily switch between windows and edit
personal information
All the other windows have 2 modes of key using.
-If the window has two buttons (for example Save and Cancel), then the left button corresponds to the left
screen button “X” (Cancel) and the right button manages other function (for example “Save” function as it is
showed on the screen)
If there are more that 2 screen buttons, then the left button is always “Cancel” button and the right button
opens screen menu where you can make all the required actions.
2) Standard control elements
Many SVO’ windows use standard control elements and their usage doesn’t differ from similar program
types. Smartphones don’t use stylus so the main control element would be cursor (dashed line on the
screenshots).
In order to activate the required control element you
should mark it with your cursor using “Up”-
“Down” buttons and then press “Ok” (“Enter”)
button.
In order to change their status, some control elements (for
example check-box “Set personal” on the screenshot), require to
mark them with your cursor
and change their status by press ing “left” or “right”
buttons.
More detailed information you can get in Windows
Documentation.
CREATE NEW TASK
Note for our respective smartphone owners: Please notice that the first step of Creating a New Task in
Smartphone Version differs from the step in PPC Version.
What’s new in SVO in regards to Smartphones
1) In “Voice Record” area short pressing of “Record” button is no longer used to close the window because
in Smartphone version “Record” function can be set on 0 -9 buttons and short pressing is used to enter text
information. In order to close window you can use SoftKey1.
2) All the screen buttons, like in PocketPC SVO’ version, are now duplicated in the menu area so that they
could be used on the devices without Touchscreen function.
The list of available functions in different control modes:
- Calendar.
Switching between Contacts, Tasks or Mail.
Switching Agenda, Day, Week, Month, and Year modes.
Edit and delete appointment.
- Contacts.
Switching between Calendar, Tasks or Mail.
Look through, edit or delete contact.
Switch between view modes (Search mode be 1 st letter or text search), choose search field (first
name, last name, etc)
- Tasks.
Edit and delete tasks.
- Mail.
Choosing folder and mailbox.
Look through and delete messages.
Leave in your PAST old routine of getting stylus in your hand, finding the right icon, pressing on the right
part of the screen, waiting for the new window to appear, repeating this procedure to get to the right place…
all that is wasting time and extra effort.
You need something easy and fast to operate on.
Speereo™ Voice Organizer is your PRESENT.
For complete information on all the commands, please see MANUAL

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